Egnyte for Google Workspace: A Secure and Seamless Collaboration Environment

September 19, 2024

Google Workspace is a popular suite of cloud-based productivity and collaboration tools that enables users to create, co-edit, and share documents, spreadsheets, presentations, and more. While Google Workspace has many benefits, more than the platform is needed to meet the needs of businesses looking for more control, security, and governance over their critical content. They need a partner solution that integrates seamlessly with Google and prioritizes secure content collaboration - in comes Egnyte.

As a cloud-based content management, data security, and governance platform, Egnyte provides secure file sharing and collaboration across any cloud, app, and device. Integrating seamlessly with Google Workspace, users get the best of both worlds: the convenience and flexibility of Google Workspace tools and the robustness and reliability of Egnyte's platform.

For businesses built on Google Workspace, Egnyte provides the added benefits of enhanced productivity, simplified file management, protected critical content, and optimized storage. We will break down in more detail how these two powerhouse cloud-based solutions work together to provide a seamless collaboration environment to worldwide businesses.

Protect and Govern Critical Content

When collaborating on files remotely, businesses always worry about the risk of sensitive or confidential information, such as personal data or intellectual property, getting into the wrong hands. IT leaders are searching for solutions to limit security and compliance risks while still supporting their company's work flexibility.

In this instance, pairing Egnyte with Google Workspace gives businesses the benefit of data governance capabilities while keeping Google's flexibility to collaborate and share files no matter where you are. Egnyte's artificial intelligence engine detects sensitive information within files in Egnyte or Google Workspace. Users can manage permissions for files stored within Egnyte using Egnyte's granular access control system. In addition, sharing policies can also restrict who can access or download the files with the ability to monitor activity on these files using Egnyte's audit reports.

By using Egnyte for Google Workspace, users can:

Protect their data from unauthorized access or leakage
Comply with data privacy regulations such as GDPR or CCPA
Detect and respond to data breaches or ransomware attacks
Preserve their data for legal or archival purposes

Enhance Productivity and Efficiency

Content sprawl is a major problem in modern workspaces. With solutions like Google Workspace, users can now collaborate with team members on documents, spreadsheets, and presentations in real-time. However, storing those files in different locations such as Google Workspace, local servers, or other personal file repositories can cause duplication, consistency issues, and inefficiency for the business.

Egnyte helps limit content sprawl by providing a single source of truth while prioritizing the ability to collaborate with others using the tool they are most comfortable with. Users can create new Google Docs, Sheets, and Slides files and save them to Egnyte to work on, allowing them to browse their Egnyte file system and open and edit existing Google Workspace files. Saving all changes back to Egnyte, businesses can ensure that everyone is working on the latest version of the file.

By using Egnyte for Google Workspace, users can:

Avoid switching between multiple apps or tabs to access their files
Eliminate the need to download or upload files between different systems
Reduce the risk of losing work due to network issues or browser crashes
Maintain a single source of truth for all their files

Simplify File Management and Access

Modern workplaces know the importance of providing solutions that give employees the power and flexibility to work in a way that best suits them. Working in the cloud offers the flexibility to access files from anywhere.

Like Google Workspace, Egnyte allows users to access and edit files from any device or browser. Drive letter access provides seamless integration, while powerful browser-based access provides even more capabilities. Users can access files from any device or browser using Egnyte's web UI, mobile app, or desktop client. In addition to Google Workspace apps, users can connect Microsoft Office online apps to collaborate on the same files stored in Egnyte. This provides flexibility, especially for documents shared with partners.

By using Egnyte for Google Workspace, users can:

Access their files from anywhere at any time
Organize their files in folders and subfolders according to their preferences
Use tags and metadata to categorize their files
Share their files with anyone, anywhere, without sacrificing audit reporting or control

Optimize Storage and Performance

The ability to store unlimited amounts of data in the cloud is a massive benefit; however, it can create issues with storage and performance.

Egnyte solves this problem by reducing duplication and synchronization issues between Google Drive and Egnyte. Users can store their Google Workspace files only in Egnyte and still use Google Workspace tools to edit them, saving storage space and bandwidth while avoiding conflicts or errors.

By using Egnyte for Google Workspace, users can:

Optimize their storage usage and costs
Improve their network performance and speed
Avoid file versioning or locking issues
Streamline their file backup and recovery processes

While Google Workspace can store large amounts of data in the cloud, there could be issues accessing those files should someone have an unreliable or slow connection, like those working at remote job sites or locations with limited bandwidth.

Egnyte solves this problem using its hybrid architecture and Smart Cache feature, which can cache large and frequently used files on a local server or device. Users can access these files from the local cache, which provides faster document retrieval, easy data transfer, increased security, and effortless scalability. Egnyte automatically syncs the cached files with the cloud repository, ensuring that users always have the latest version of their files.

By using Egnyte's hybrid architecture and Smart Cache feature, users can:

Access large files even when offline or in low-bandwidth environments
Reduce their cloud storage usage and costs
Improve their network performance and speed
Avoid file versioning or locking issues
Streamline their file backup and recovery processes

Conclusion

Ultimately, Egnyte for Google Workspace is a powerful integration that enables a secure and seamless collaboration environment for businesses that use Google Workspace tools. With Egnyte for Google Workspace, users can enhance their productivity and efficiency, simplify their file management, protect and govern their critical content, and optimize their storage and performance.

Learn more about Egnyte for Google Workspace or contact us today.